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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines


Before submission

Papers should be written in English as a PDF file. Person submitting the manuscript should be enrolled in the system as Author. Each person registered in the OJS system can achieve this by suitable change in one's profile.

The first page of the submissions must contain:

  • Title of the article in Slovenian and English.
  • Author names and affiliations.For each author add his/her affiliation which should include the full postal address and the country name. If avilable, specify the e-mail address of each author. Clearly indicate who is the corresponding author of the paper.
  • A concise abstract is required. The abstract should state the problem studied and the principal results proven. The abstract of the original scientific article should be structured (Introduction, Methods, Results, Conclusions) and of no more than 250 words.
  • Please specify 3-5 key words in Slovenian and English, which precisely define the content of the article and which do not appear in the title. Preferably use technical terms (descriptors) from MeSH (Medical Subject Headings), available at: http://www.ncbi.nlm.nih.gov/mesh/ - without the authors’ names and addresses; these data should be entered in the metadata of article submission procedure.

Privacy Statement

The data controller responsible for the collection, use, disclosure, retention and protection of your personal data in accordance with the Regulation (EU) 2016/679 (i.e. General Data Protection Regulation) is Univerza na Primorskem Universita' del Litorale, Titov trg 4, SI-6000 Koper, Slovenia.

What personal data we collect
We may collect and process these types of personal data about you: username, name, email address and affiliation.

How is your data collected
You must enter your username, name, email address and affiliation when registering on the site. When submitting an article for review you must enter names and email addresses of all authors, and optionally their affiliations.

How we use your data
Your personal data will be used exclusively for the stated purposes of this journal (e.g. review process, editorial process). The personal data entered when submitting an article will be made publicly available when the article is published online.

How we store and secure your data
Your personal data is stored on the Microsoft Azure cloud and processed inside the European Economic Area (EEA), but may be transferred outside the EEA, in which cases it is protected under the EU-US Privacy Shield. We ensure that we and our partners take adequate and appropriate security measures to protect your data (e.g. ISO/IEC 27001 and ISO/IEC 27018 compliance). We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for.

To whom we disclose your data
For achieving the purposes of this journal, we limit access to your personal data to those employees and third parties who have a business need to know (e.g. reviewers, editors). They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We may share your personal data with the following data processors: Microsoft Corporation by using their Azure cloud hosting service; and Amazon Web Services, Inc. by using their email service. We may also share your personal data with law enforcement, data protection authorities, government officials, and other authorities when compelled by subpoena, court order, or other valid legal procedure, or when the disclosure is necessary to report suspected illegal activity.

What rights you have regarding your data
You have the right:
• to request that we provide you access to your personal data held by us;
• to request correction of any personal data we hold on you;
• to request deletion of your personal data when it is no longer necessary;
• to request that we restrict the processing of your personal data;
• to request an export of your personal data;
• to withdraw consent to our processing of your personal data, where you have provided one.

Requests are generally free of charge and we try to respond to all legitimate requests as soon as possible. However, we may take more time and/or charge a fee if your request is clearly unfounded, repetitive or excessive.

Questions & Complaints
If you have questions regarding our Privacy Statement, or if you have a complaint, you can contact us bilten@famnit.upr.si, or by writing to us at Biltee, UP FAMNIT, Glagoljaška 8, 6000 Koper, Slovenia. All communication must be made in English or alternatively in Slovenian language. You also have the right to lodge a complaint regarding the processing of your personal data with the relevant supervisory authority. In Slovenia, the relevant data protection authority is the Information Commissioner.


Each mentioning of statements or findings by other authors should be supported by reference. References should be numbered consecutively in the same order in which they appear in the text. Reference should be cited at the end of the cited statement. References in text, illustrations and tables should be indicated by Arabic numerals in parentheses. References, cited only in tables or illustrations should be numbered in the same sequence as they will appear in the text. Avoid using abstracts and personal communications as references (the latter can be cited in the text). The list of the cited literature should be added at the end of the contribution. Literature should be cited according with the Vancouver style – “Uniform Requirements for Manuscripts Submitted to Biomedical Journals”. This style is supported by all reference management tools (e.g. EndNote, Medeley, Zotero). Full instructions are available on the website: https://www.ncbi.nlm.nih.gov/books/NBK7256/. The titles of journals should be abbreviated according to the Medline style: https://www.ncbi.nlm.nih.gov/nlmcatalog/journals.

List the names of all authors, if there are six authors or more, list first six authors than add et al.

Examples for literature citation:

example for a book:

Bevc M. Ekonomski pomen izobraževanja. 2nd ed. Ljubljana: Inštitut za ekonomska raziskovanja; 2003.

Shaw CD, Kalo Y. A background for national quality policies in health systems. Copenhagen: World Health Organization; 2002.

example for the chapter in a book:

Robida A. Upravljanje celovite kakovosti v zdravstvenem varstvu. In: Kersni? P, Filej B, eds. Koli?ina in kakovost zdravstvene nege v osnovni zdravstveni dejavnosti. Maribor: Zdravstveni dom dr. Adolfa Drolca; 2002. p. 10-9.

McKee M, MacLehose L, Albreht T. Free movement of patients. In: McKee M, MacLehose L, Nolte E, editors. Health policy and European Union enlargement. Maidenhead, England: Open University Press; 2004. p. 157-75.

example for the article in a journal:

Miholi? P, Maruši? D. Pisanje (znanstvenih) ?lankov. Bilt-Ekon Organ Inform Zdrav. 2009;25(5):150-3.

Pajntar M, Leskošek B, Verdenik I. Projekt "Kakovost v zdravstvu Slovenije". Isis. 2011;20(3):18-20.

example for the article from collection of scientific papers:

Maruši? D, Hindle D, Mate T. Health care system situation analysis – Slovenia. In: 18th International Case Mix Conference, 2002 Oct 2-5; Innsbruck. Innsbruck: Institut für Biostatistik und Dokumentation; 2002. p. 312-47.

example for master theses, doctor theses and awards:

Ceglar J. Modeli pla?evanja izvajalcem bolnišni?ne dejavnosti v Sloveniji in izbranih državah. Magistrsko delo. Ljubljana: J. Ceglar; 2004.

example for electronic sources:

Monograph on the Internet Longmore M, Wilkinson IB, Baldwin A, Wallin E. Oxford Handbook of Clinical Medicine. New York: Oxford University Press; 2010 [cited 2016 Feb 21]. Available from: https://books.google.com/books?isbn=019960962.

Units of Measurement 

Should be in accordance with International System of Units (SI).


Avoid abbreviations, with the exception of internationally valid signs for units of measurement. Avoid abbreviations in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text, abbreviation used in further text should be cited in parentheses.

Editorial work 

The received material is submitted by the editorial board to professional reviewer and reader (language editor). After this editorial procedure, the contribution is sent to the author for approval and consideration of corrections. The final copy is than again submitted to the editorial board. During the editorial procedure, the secrecy of the contribution content is guaranteed. Author receives in consideration also the first print, but at this stage corrigenda (printing errors) only are to be considered. Proofreadings should be returned in three days, otherwise it is considered that the author has no remarks.

When the manuscript is accepted for publication, the author assigns copyright ownership of the material to the University of Primorska, Faculty of Mathematics, Natural Sciences and Information Technology as the publisher. Any violation of the copyright will be legally persecuted.

Contributions are not remunerated.